Academic Procedures & Regulations

Academic Load

Nine graduate credit hours is considered a full-time student load. Graduate students should be aware that for some state and federal Title IV financial aid programs, funding as a full-time student requires either twelve (12) credit hours or nine (9) credit hours plus a graduate assistantship.

Graduate students who are registered for a minimum of one (1) credit hour, but fewer than nine (9) credit hours and who are completing an equivalent of full-time study (no less than 360 hours on-site or 24 hours per week, per semester) through a SUNY course related to an internship, practicum, field experience, and/or capstone project and can document the learning experience meets the parameters for full-time work in the field are considered full-time graduate students, and billed for the credit hours related to their registered course(s).

Unit of Credit

The credit hour is the course unit of credit, representing the satisfactory completion of one class period per week for one semester. A course having three class periods a week will, therefore, earn three credit hours. Studio and laboratory class periods earn one credit hour for each two hours of attendance unless otherwise indicated.

Attendance

Regular attendance and activity in classes are obligatory. Faculty may consider attendance when determining grades. Refer to the course syllabus for information about how attendance will factor into course grades.

Enrollment in Undergraduate Courses

A graduate student may enroll in undergraduate courses, but may not receive graduate credit for those courses unless the undergraduate courses are designated as dual enrollment courses. The level of courses may be identified by the following:

Taking Graduate Courses as an Undergraduate Student

Undergraduate students with senior standing may petition to take graduate courses for graduate credit if the student has at least a 3.0 cumulative grade point average. To do so, the advisor must complete the Graduate taking Undergradute Enrollment Form via the Registrar’s website on behalf of the student. The petition is sent to the course instructor and the chair of the department the course sits within for approval. Petitions that would delay completion of the Undergraduate Degree will not be approved.

In exceptional circumstances a student who does not meet these requirements may petition, through the chair of the department in which the course is offered, to the appropriate dean for permission to enroll in graduate level courses.

A graduate course used for undergraduate credit cannot also be used for graduate credit. A student must elect at the time of the petition whether or not to take the course for graduate credit.

The total number of graduate credits an undergraduate student is allowed to enroll in prior to receiving the bachelor’s degree is nine (students are billed at the undergraduate tuition rate).

Grading System

Letter grades are used for the final evaluation in all courses. The use of plus or minus grades is optional with the instructor. The grades and an interpretation of the quality of work follow:

Quality Point System 

No other grades carry quality points.

Completion of Incomplete Grades

Incomplete grades become E grades automatically if the incomplete grade is not completed by the end of the sixth week of the following semester. 

The spring semester is considered the “following semester” for incomplete grades from the fall semester or winter sessions. The fall semester is considered the “following semester” for incomplete grades from the spring semester and summer sessions. This is true whether or not the student is in attendance at the College. Exceptions apply only under the following circumstances:

1. When a faculty member requests an extension because the nature of the course does not allow for the removal of the “I” grade in only one semester (e.g. thesis courses, research projects).

2. When the student requests an extension with the approval of the pertinent faculty member for (a) a prolonged illness that can be documented with medical records or (b) absence due to active military service.

Under any of the above mentioned circumstances, the request for an extension must be submitted by the faculty member prior to the “sixth week of the following semester” deadline.

Repeating C and E Grades Courses

If a course for which a C+, C, or C- or E grade was earned is to be repeated, it must be repeated at Oswego in order to have the hours and quality points reflected in the student’s cumulative index at Oswego. If, however, the student elects to repeat the course at an institution other than Oswego, then the previous semester hours and previous C or E grade earned are not lined out in the Oswego transcript record, and are used in calculating the student’s cumulative grade point average.

Prior approval for off-campus study (for any institution other than Oswego) must be obtained from the student’s academic advisor. The student must submit to the advisor the course description and an Approval of Transfer Credit Form.  Only grades of B or better are eligible for transfer credit consideration. Upon completion of the course taken off-campus, an official transcript must be submitted to the Graduate Office.

NG Graded Courses

Students expelled or suspended as a result of disciplinary actions will have an NG notation in the place of a grade on every course for which they are registered at the time of the expulsion or suspension, and the credits will count in the total attempted credits. The NG notation will become a permanent part of the students’ academic records (transcripts). Students with NG grades need to apply for readmission and have the dean of students’ approval before they can register again at Oswego. If the student is readmitted to the College, the courses with NG can be repeated; the NG notation, however, will remain part of the student’s academic history. For more information, review the full Transcript Notation Policy in the student handbook.

Grade Appeal

The instructor of record has the responsibility to assign/change the final grade for the course. The purpose of the appeal process is to ensure that college policies have been followed and that the treatment of a student has been fair and consistent with guidelines established in the course syllabus.

The first step in the resolution of any dispute between a student and an instructor concerning an academic matter should be that the student meets with, or makes a determined effort to meet with, the instructor in order to discuss the problem.  Most often, the dispute can be resolved through such discussion between faculty and student; should it not lead to a satisfactory resolution, the student may further pursue an appeal process.

The student is encouraged to seek a mentor, their advisor, or any other member of the faculty and staff, to assist in the appeal process.

The following describes the steps and deadlines for such an appeal process:

1. This process begins with the student meeting with the graduate program coordinator to attempt to remedy the issue. 
2. If the matter is not resolved within one week post-meeting with the program coordinator, the student can send a written appeal letter to the chair of the department offering the course. The written appeal must be submitted no later than the end of the sixth week of the following semester (the spring semester is considered the “following semester” for the fall semester and winter sessions; the fall semester is considered the “following semester” for the spring semester and summer sessions).
3. Within a week of the receipt of the student’s written appeal, an acknowledgment will be sent to the student by the chair. The department chair will need time to look into the issue(s) raised by the student. The chair’s evaluation may involve review of course records, communications between the faculty and the student, or any other document offered by the student or the faculty member deemed pertinent to the case. The discovery process may also require face to face meetings, phone conversations, or email communications between the chair and the student.
4. The student should expect a written response to the appeal within two weeks of submitting the appeal unless circumstances delay the conclusion of the case.  If the appeal is denied, the written response by the chair must outline the reasons.
5. If the student is not satisfied with the outcome of the review from the department chair, he or she may then appeal to the Dean of Graduate Studies. This is where the role of a mentor becomes most critical as the student’s appeal to the dean must appropriately offer responses to the written reasons of denial of the appeal by the department chair.  The process described in step 2 applies, except that the student will have two weeks to submit a written appeal to the dean. There would be the same set of expectations regarding acknowledgment of receipt of the appeal letter and deadlines to review and respond to the student by the dean.
6. The Dean of Graduate Studies will review the appeal to determine if a review by a faculty grade appeal committee is warranted. Namely, the dean will review the appeal considering whether an argument has been made and evidence provided that college policies have not been followed or that the treatment of the student has been unfair or inconsistent with guidelines established in the course syllabus. If a committee review is not warranted, the dean will communicate that decision to the student and the appeal will end.
7. If a grade appeal committee is warranted, the Dean of Graduate Studies will constitute the committee to include three tenured faculty including 1) a graduate faculty member from the program or a closely affiliated program, 2) a department chair from another department, and 3) another graduate faculty member. The Dean of Graduate Studies will provide a written rationale for the appeal committee regarding the case. The committee’s review may involve a review of course records, communications between the faculty and the student, or any other document offered by the student or the faculty member deemed pertinent as well as the decision and rationale provided from the department chair in response to the appeal. The student, the department chair, and the faculty member will receive a written response to the appeal within two weeks of submitting the appeal which will include the committee’s decision and rationale.

If the committee recommends a change in grade, the revised grade will be recorded on the student transcript. The committee review concludes the grade appeal process.

In the event that the faculty member who had assigned the final grade is not available to consider the student’s appeal, the chair of the department responsible for offering the course shall assign a qualified faculty member to review the merits of the appeal in place of that original instructor. This faculty member assigned to review the case will have the authority to change the grade. This exception is only exercised in extraordinary cases where the faculty member, for example, is no longer working for SUNY Oswego and is not responding to the student’s appeal or queries from the department chair or the Dean of Graduate Studies as they review the case.

Auditing of Courses

General Policy

A person may be permitted to audit courses without credit providing the instructor offering the course determines that the person has an acceptable reason for auditing, that the person has sufficient academic background to benefit from the course, and that there is room in the class. The extent of an auditor’s participation in class is determined by the instructor. A Permission to Audit Form, signed by the instructor, should be submitted to the Office of the Registrar during the ADD Period. Audited courses will transcript with a grade of “AU” which does not accumulate credits nor compute in the grade point average.

Senior Citizens

Recognizing the commitment of the College to the senior citizens in this geographic area, the College has established the following guidelines for senior citizens who desire to audit any credit course given on or off the College campus. For purposes of this policy, a senior citizen is defined as a person 60 years of age or older.

A senior citizen is permitted to audit courses without credit if the instructor of the course determines that the person has an acceptable reason for auditing, that the person has sufficient academic background to benefit from the course, and that there is room in the class.  The extent of an auditor’s participation in class is determined by the instructor.  A Permission to Audit Form, available in the Office of the Registrar, signed by the instructor, should be submitted to the Office of the Registrar during the ADD Period.  Audited courses will transcript with a grade of “AU” which does not accumulate credits nor compute in the grade point average. It is also understood that the audit privileges will not regularly be extended in all studio and laboratory courses.

There is no fee or any charge levied by the College for the audit privilege. Text books or other related materials may be purchased at the prevailing student price.

Noncredit courses may not be audited as they are not state supported. Senior citizens may, of course, register for such courses upon payment of the regular fees.

Residence Credit

A student in a graduate degree program must complete at least 21 credit hours of resident credit. In some instances, the graduate program coordinator, advisor or the dean of the Division of Graduate Studies may expect more than the required 21 hours in residence.

Transfer of Graduate Credit

Graduate students matriculated into a master’s program at SUNY Oswego may transfer up to nine credit hours of coursework to their degree program. A maximum of three hours of coursework from institutions other than SUNY Oswego may be applied to post-baccalaureate certificate of advanced study program. For post-master’s advanced certificates of study, see program advisor.

1. Only courses with grades of A and B (no B-) are transferable to a degree or certificate program. This includes non matriculated work taken at Oswego, as well as course work taken at other accredited institutions. Transfer credit grades from another institution will not be included in the computation of the graduate student’s grade point average. Grades of S and P in graduate level courses are interpreted as the equivalent of B or better.
2. If after being admitted to a degree program a student wishes to take courses at another institution, the student must obtain prior approval from an advisor and Graduate Studies before enrolling in off-campus study. The “Approval of Transfer Credit for Coursework Taken at Accredited Institutions other than Oswego” form is available from the Graduate Studies or department offices. The completed form must be accompanied by a course description from the catalog of the other institution. Upon course completion, an official transcript must be sent to Graduate Studies.
3. Graduate students may transfer graduate credits that were taken prior to matriculation in the SUNY Oswego program, or those that are taken during the completion of their SUNY Oswego program (see Approval for Off-Campus Study). All graduate students interested in pursuing transfer credit should discuss their options with their advisor.

Prior Learning Assessment

Some graduate students have acquired skills and knowledge through non-academic means, such as work experience, professional training, or military service, that may be equivalent to graduate-level college credit.  Prior learning assessment (PLA) is a formal process of evaluating graduate students’ non-academic learning to determine if the skills, knowledge, and dispositions learned meets the graduate learning outcomes, standards, and requirements of a SUNY Oswego graduate-level course within the student’s graduate training program.  

Students who wish to pursue PLA must be able to provide evidence of graduate-level learning that is aligned with graduate courses within the graduate degree program.  To explore options for a formal evaluation of PLA, students should seek advice from their graduate academic advisor or department chair.

Microcredentials

SUNY Oswego offers students the opportunity to earn Microcredentials, which are discrete educational programs that allow graduate students to gain relevant skills that are needed in today’s workforce. Microcredentials differ from a formal graduate degree or certificate program, and offer students the opportunity to develop skills that differentiate them from their peers, personalize their learning and professional development through credit or non-credit bearing learning opportunities, and gain skills to ensure they remain prepared for the work of tomorrow within their professional field.

Time Limit on Credit

Courses completed more than seven years before the term in which the degree is awarded may not be used for credit toward the advanced degree. In the event that attendance has been interrupted by service in the Armed Forces, exceptions may be made by the dean of the Division of Graduate Studies. Applicable courses included in earned master’s or doctoral degrees may be exempted from the seven-year limit and applied to a CAS if approved by the CAS program director and dean of the Division of Graduate Studies. Decisions will be based on whether past courses meet prevailing scholarship and objectives of current courses.

Catalog Curricular Requirements

A student is permitted to graduate under the program of study in effect at the time of admission provided that the student’s attendance at the College is not interrupted by an absence of more than two academic years. If a student’s attendance is interrupted by an absence of more than two academic years, the student will be required to graduate under the program of study in effect at the time of readmission to the College. Approved off-campus study in overseas academic programs, internships and the visiting student program is considered study in residence.

Independent Study Policy

The maximum number of Independent Study credits permitted in a program is determined for each program by the department in which it is housed. An independent study cannot be offered for a course that is being offered in the same semester. Please consult the particular program summary for specific information. To initiate an independent study, a student must prepare a proposal to be submitted to a prospective advisor who is a full-time instructor.

Independent studies may take one of several forms that may include but are not limited to an in-depth study through readings, independent project, a series of case studies, or a research study. The student’s proposal should include a clear statement of purpose, outcomes, number of credit hours sought, and method of study. The advisor will provide a clear statement of how the independent study will be supervised and assessed. Copies of the proposal are to be signed and held by the student, the advising professor, and the chair of the department in which the independent study occurs. Students will earn a letter grade for each independent study. Entries on the student transcript will be labeled “Independent Study in…”

Theses/Projects Guidelines

 The Oswego guidelines for preparation of theses and projects are available in the departmental offices. Students are responsible for adherence to these guidelines when preparing a thesis or graduate project.

It is the recommendation of the Division of Graduate Studies that graduate students also archive their theses/capstones/projects to the SUNY Open Access Repository (SOAR).

Course Withdrawal Policy

After the drop period concludes, a student may withdraw from a course in progress through the last day of instruction. Note that the drop period extends through the last day of instruction during winter and summer sessions (see Winter and Summer Session FAQs for more details about the drop process for those sessions).

A student may initiate a withdrawal by completing the Course Withdrawal Form in myOswego. The form requires the course instructor to provide the last date of attendance (LDA) and then the withdrawal must be approved by the student’s graduate advisor and the dean of the Division Graduate Studies. Non-matriculated students who do not have an assigned advisor will follow the same process but will not need a graduate advisor’s approval. Your withdrawal date determines your tuition liability (see Student Accounts Withdrawals and Drops for details).  

Appropriate fee(s) will be assessed.

A grade of W will appear on the transcript. This grade is not used to calculate a GPA, but the hours are counted as hours for which the student was enrolled that semester (i.e., attempted hours), but no credit is earned for the course.

Last Date of Attendance (LDA): Federal regulations in 34 CFR 668.22(I)(7)(i) provide clear guidance regarding attendance that includes information useful in establishing the LDA, even in the case of asynchronous online courses. The date of when the student engaged in any of the bulleted activities or a similar activity can be used for establishing the LDA.

• Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
• Submitting an academic assignment;
• Taking an exam, an interactive tutorial, or computer-assisted instruction;
• Attending a study group assigned by the school;
• Participating in an online discussion about academic matters; and
• Initiating contact with a faculty member to ask a question about the academic subject studied in the course.

Withdrawal from the College

A graduate student seeking to withdraw from the College should email the Graduate Studies Office (gradstudies@oswego.edu) to make arrangements. 

If the college withdrawal is confirmed during the semester drop period, the courses will be removed from the transcript. A grade of W will be recorded on the transcript for any courses in progress if the college withdrawal happens after the drop period concludes for the semester.  Course instructors will provide the last date of attendance for the student in their courses. 

A student who wishes to be considered for re-entrance at a later date should contact the Graduate Studies Office (also see Time Limit on Credit and Catalog Curricular Requirements for further details related to completing your degree after leaving the college for a period of time).

Academic Standing

Matriculated graduate students (full-time and part-time) are expected to make progress toward their degree/credential and maintain good academic standing during each semester of enrollment. A student’s academic standing for each graduate-level program they are matriculated into (including Master’s degree programs,  certificate programs, and academic microcredentials) is determined at the end of the fall, spring, and summer sessions using the criteria and procedures outlined in this section.

Graduate Studies will notify the student, their program advisor, and the program coordinator when the student is not in Good Academic Standing. Graduate assistantship supervisors will be notified in cases where the student is a graduate assistant. International Student and Scholar Services will be notified when international students are not in Good Academic Standing.

Individual programs may have requirements beyond Good Academic Standing to continue and complete a program. Such requirements are outlined on individual program pages in the catalog.  Failure to meet those requirements could result in Program Dismissal.

Academic standing and degree progress can impact Federal Financial Aid, please see Financial Aid Title IV Satisfactory Academic Progress for more information.

International students enrolledin on-site programs in the United States have additional requirements beyond academic standing that can impact their Visa status and ability to remain enrolled in the program. Please see (F-1)Maintaining Status on the International Student and Scholar Services. Current Students Page for more information.

Good Academic Standing

A graduate student is in Good Academic Standing when:

• The cumulative program GPA is a 3.0 or above;

Students who do not meet the requirements for Good Academic Standing may be placed on Academic Probation or be Disqualified.

Academic Probation

A graduate student who does not meet the requirements for Good Academic Standing will be placed on AcademicProbation (AP) when:

• The student has a cumulative program GPA below a 3.0.

Graduate students on academic probation are required to meet with their program advisor to develop a plan for successful completion of the program. Failure to make progress on the success plan developed in collaboration with the academic advisor may result in Academic Disqualification.

Academic Disqualification

Academic disqualification occurs when a graduate student does not meet the requirements for Good Academic Standing and meets one of the following conditions:

• The student has previously been on Academic Probation, has a cumulative program GPA below a 3.0, and has not followed the success plan developed with their advisor;
• The student has exhausted grade repair options (see Time Limit on Credit, Completion of Graduate Degree Programs, and Repeating C andE Grades Courses).

Students who areAcademically Disqualified will be unable to continue their program. Students who are Academically Disqualified have7 days to appeal this decision from the date the electronic notification is issued (see Appeal Process for Academic Disqualification and Program Dismissal).

Program Dismissal

Individual programs may have additional requirements beyond academic standing that must be met to complete the program. Requirements may include, but are not limited to: non-credit requirements, comprehensive examinations, culminating experiences, and behavioral requirements.   All program requirements are outlined in the Graduate Catalog and may be explained in further detail in departmental or program handbooks.

Students may have conditions outlined in their acceptance to the program that must be met by the end of the first semester in the program. Failure to meet such conditions is cause for program dismissal.

Students who do not meet or complete these requirements may be dismissed from their program. Formal requests to dismiss a student from a program are initiated by the program coordinator with documentation of unmet requirements. Program dismissal requests are reviewed and must be approved by both the department chair and the Dean of Graduate Studies before the decision is issued to the student by the Dean of Graduate Studies.

Students who are dismissed from their program will be notified in writing. A student who has received a Program Dismissal decision has 7 daysto appeal the decision from the date the electronic notification issued (see Appeal Process for Academic Disqualification and Program Dismissal).

Appeal Process for Academic Disqualification and Program Dismissal

Graduate students who wish to appeal an Academic Disqualification or Program Dismissal decision must do so within 7 days from the date the electronic notification was issued. To appeal the decision, a student must submit a letter, addressed to the Graduate Dean that:

• explains the factors that inhibited their academic success; and
• outlines the ways the student will address these factors should they return.

The letter should be sent to gradstudies@oswego.edu.

The Graduate Dean will review the appeal request and consult with the disqualified student, the program coordinator, and relevant faculty, advisors and staff.

The Graduate Dean will notify the student whether the appeal has been approved or denied within 14 days of receiving the appeal letter.

Degree Candidacy

Some graduate programs require students to apply for candidacy to continue in the program through graduation. For the graduate programs in which candidacy is required, the student will be responsible for filing for degree candidacy status at the midpoint of the student’s program. To qualify for candidacy, the student must be in good academic standing. Please consult your program’s page and your program coordinator for program-specific requirements and processes. Failure to meet candidacy requirements may lead to Program Dismissal (see Program Dismissal under Academic Standing).

Apply for Graduation

Students are required to apply for graduation in myOswego.  Applying for graduation results in a degree audit conducted by the Registrar’s Office during the final semester of the program to confirm all requirements needed to earn the credential have been met. The Registrar’s Office will notify the student and their advisor if an issue arises.

Students can complete and graduate from their programs in May, August or December.  The following deadlines apply:

• To graduate in May, apply by February 15.
• To graduate in August, apply by February 15.
• To graduate in December, apply by October 1.

Participate in Commencement

Commencement is a public ceremony to celebrate the accomplishments of graduates. All candidates for advanced degrees and certificates are invited to participate in a commencement ceremony. Students who complete their programs in May participate in the May Commencement. Students who complete their program in August and can participate in the preceding May Commencement. Students who complete their programs in December can participate in the December and/or the following May commencement. See the Commencement website for details about participating in this ceremony.

Frequency of Course Offerings

Each course listed in this catalog has a designation indicating the term when it is normally taught. Due to the dynamic nature of the College’s academic programs, these designations should be used only as guides for when any particular course will be offered. Consult the myOswego student information system for specific and up-to-date information. Note that all of the courses listed in this catalog will not necessarily be offered during the academic year covered by the catalog.

Absence from Class (Religious Beliefs)

The following statement regarding absence from class because of a student’s religious beliefs is taken from State Education Law, paragraph 224a.

1. No person shall be expelled from or be refused admission as a student to an institution of higher education for the reason that he is unable, because of his religious beliefs, to attend classes or to participate in any examination, study or work requirements on a particular day or days.
2. Any student in an institution of higher education who is unable, because of his religious beliefs, to attend classes on a particular day or days shall, because of such absence on the particular day or days, be excused from any examination or any study or work requirements.
3. It shall be the responsibility of the faculty and of the administrative officials of each institution of higher education to make available to each student who is absent from school, because of his religious beliefs, an equivalent opportunity to make up any examination, study or work requirements which he may have missed because of such absence on any particular day or days. No fees of any kind shall be charged by the institution for making available to the said student each equivalent opportunity.
4. If classes, examinations, study or work requirements are held on Friday after four o’clock post meridian or on Saturday, similar or makeup classes, examinations, study or work requirements shall be made available on other days, where it is possible and practicable to do so. No special fees shall be charged to the student for these classes, examinations, study or work requirements held on other days.
5. In effectuating the provisions of this section, it shall be the duty of the faculty and the administrative officials of each institution of higher education to exercise the fullest measure of good faith. No adverse or prejudicial effects shall result to any student because of his availing himself of the provisions of this section.
6. Any student, who is aggrieved by the alleged failure of any faculty or administrative officials to comply in good faith with the provisions of this section, shall be entitled to maintain an action or proceeding in the supreme court of the county in which such institution of higher education is located for the enforcement of his rights under this section.
7. As used in this section, the term “institution of higher education” shall mean schools under the control of the board of trustees of the State University of New York or of the board of higher education of the city of New York or any community college.

Hours of Operation

Generally administrative and departmental offices operate from 8 AM to 4:30 PM weekdays except for holidays. Some administrative offices remain open on weekends by appointment. Academic buildings generally open by 7 AM and close by 10 PM weekdays except for certain buildings, such as Penfield Library, which have more flexible hours. Some academic buildings are open on weekends. During specific holiday periods and between semesters the residence halls and dining halls are not open. Administrative offices close at 4 PM during the summer.

Specific information is published in the Official College Calendar and all-campus email announcements.

Canceled Classes Due to Weather

To find out if classes are canceled because of inclement weather on the main Oswego campus, members of the college community have several options: check www.oswego.edu, the SUNY Oswego website; call 315-312-3333, the SUNY Oswego Information Line; listen to radio and television; or, in residence halls, see digital signage notification or check with the front desk.

Members of the college community may receive direct notification as well, if they have signed up to receive college alerts through NY-Alert. Students indicate their preferences through myOswego under personal information. Faculty and staff enter their contact information by logging on to the employee portal on www.suny.edu, the SUNY system website.

Classes will proceed as scheduled unless official announcements of cancellation are made. When classes are canceled, faculty and commuting students are advised not to come to the main Oswego campus.
Among the TV and radio stations making this college’s class cancellation announcements are TV Channels 3, 5, 9 and 10 in Syracuse, the WRVO Stations (FM 89.9 to 91.9 throughout Central Upstate New York); WWTI Newswatch 50 in Watertown; and iHeartMedia radio stations in Syracuse (WSYR AM 570, Y94 FM 94.5, etc.) and Rochester (WHAM 1180, etc.).

The public announcement of class cancellations only occurs when the entire campus of thousands of students and faculty are affected. Faculty members wishing to cancel their own classes should follow the same procedure used when they are ill. Faculty teaching classes at locations other than the main Oswego campus should follow the weather closing policy governing the class site and inform students how to find out if their class is canceled.

The college does not close when classes are canceled. Under the state’s regulations, only the governor has the authority to close a state agency such as SUNY Oswego. Unless the governor closes the college, employees who choose not to come to work or to leave work early are required to charge their time. The only exception is for instructional faculty when classes have been canceled.

Oswego Academic Integrity Policy

Academic integrity on the part of all students, faculty, and staff is essential to individual growth and development, and the overall health of our campus community. When academic dishonesty occurs, it has a negative effect on individual success and devalues the education process and academic environment as a whole.

At SUNY Oswego, we are committed to maintaining rigorous intellectual standards and the highest level of academic integrity. As leaders and role models, faculty and professional staff must adhere to the highest standards of academic integrity in scholarship and professional practice. The University endeavors to foster an environment and culture in which students adhere to these same standards that will extend beyond their time at SUNY Oswego.

SUNY Oswego’s Academic Integrity Policy is guided by the following three principles:

1. all members of the University community should be held to the highest standards of academic integrity and personal responsibility;
2. expectations for academic integrity should be clearly articulated, as should the consequences when those standards are not met; and
3. all members of the University community are entitled to due process if their academic integrity is called into question.

Forms of Academic Dishonesty

Acts of academic dishonesty can take many forms. Examples include, but are not limited to: plagiarism, fabrication or falsification, cheating, and copyright violation. Some uses of machine-generated content and artificial intelligence (AI) tools may constitute a violation of the Academic Integrity Policy (see Use of Content Generated by Artificial Intelligence (AI) Tools).

Plagiarism

Plagiarism is the practice of deliberately or inadvertently taking someone else’s work or ideas (including machine-generated work), in part or in full, and passing them off as one’s own, in text or other mediums. Plagiarism of any kind, including taking from either published or unpublished material, is contrary to established ethical practices. All members of the University are expected to acknowledge the intellectual work of others. In some cases, plagiarism may also involve copyright violations (see Forms of Academic Dishonesty: Copyright Violation).

Plagiarism can come in different forms including:

• Intentional Plagiarism: The deliberate act of representing the words, ideas, or data as your own without providing proper attribution to the author or source.
• Inadvertent Plagiarism: The non-deliberate use of words, ideas, or data that are not your own without proper attribution. Inadvertent plagiarism usually results from a failure to follow established practices for documenting sources or from simply being careless in research and writing. However, as this is a failure in doing one’s due diligence, academic penalties may be applied even in the case of inadvertent plagiarism.
• Self-Plagiarism: A unique type of plagiarism that may not be immediately apparent. Self-plagiarism is when portions, or the entirety, of a student’s own previous work is presented as new, original work. This covers the submission of the same work in multiple courses, and the re-submission of previous work in the same class. Unlike intentional and inadvertent plagiarism, this behavior may be allowable with the permission of the instructor. If a student has permission to reuse work, they should cite the original authors, not their own prior work.

Examples of Plagiarism

Examples of plagiarism include, but are not limited to:

• copying word-for-word from sources, including AI and machine-generated content, without acknowledgment;
• citing work from sources, but doing so incorrectly;
• restating or rewording of material without acknowledgment (Please note: The purpose of paraphrasing is to enhance clarity. It does not just involve minor shifts in wording, and still requires acknowledgment);
• blending your own ideas with those from another source without acknowledgment; and
• committing self-plagiarism without permission.

Fabrication or Falsification

Fabrication or falsification is a form of academic dishonesty in which someone (with or without the help of AI or other tools) invents or distorts the origin or content of information cited.

Examples of Fabrication or Falsification

Examples of fabrication or falsification include, but are not limited to:

• citing a source that does not exist;
• misrepresenting that interviews have been conducted in research or journalism or misrepresenting the content of interviews;
• attributing ideas and information not included in the source;
• citing a source as supporting a position it does not support;
• citing a source that does not appear in the reference list;
• listing a source in the citations/bibliography section which was not utilized in preparing the work;
• distorting the meaning or applicability of data;
• inventing data or statistical results;
• feigning an illness or other event to delay an exam or assignment;
• changing or altering grades or other official educational records, such as adjusting already submitted or graded work, or adjusting community, field, and internship work hours; and
• misrepresenting identity on an exam, assignment or attendance activity.

Cheating

Cheating is an attempt to use unfair means to gain an advantage during an examination or on an assignment which gives the appearance of having the knowledge or a skill that an individual has not actually obtained.

Examples of Cheating

Examples of cheating include, but are not limited to:

• copying from another person’s work from an examination or an assignment;
• allowing someone to copy from an examination or an assignment;
• using unauthorized materials such as cheat sheets, smartphones, solutions manuals, test bank solutions, machine-generated content, etc.;
• collaborating on an examination or assignment without approval from the instructor;
• obtaining, purchasing, selling or sharing exams, assignments or answers to assessments; 
• working on an examination or assignment beyond time limits; and
• planning to cheat.

Copyright Violation

Copyright is a form of intellectual property law that protects original works of authorship including, but not limited to: texts, images, photographs, illustrations, sound recordings, dramatic works, music, and video. The copyright holder is guaranteed the exclusive rights to perform, display, reproduce, and distribute the work as well as to make derivative works. Currently, these rights are protected for the life of the author plus 70 years. Copyright violations occur either when one uses media in websites, blog posts, videos, papers, etc. without securing permission (usually in the form of a license) for the specific use or when the use does not fall under the “fair use” clause of copyright law. Many classroom uses of copyrighted materials fall under fair use, but not all (see Penfield Library’s guide to fair use for specific details).

Examples of Copyright Violation

Examples of copyright violation include, but are not limited to:

• using AI to create an image in the likeness and style of a practicing artist’s work;
• uploading course materials provided by instructors without instructor permission, including assignment sheets and study guides, to online platforms or websites;
• using a photograph made by a professional photographer without the license or permission to do so, even if it is of yourself, and even if it is on your public-facing personal website or social media account;
• including an illustration with a Creative Commons BY license in a presentation without including attribution;
• staging a public performance without the appropriate permissions including royalties and licenses, etc.
• sharing copyrighted material (such as videos or music) on a site such as YouTube, Vimeo, or peer-to-peer networks;
• creating and distributing t-shirts with a meme that you found online without the appropriate permission/license; and
• downloading a copy of a font installed on a lab computer to use on a personal computer.

Use of Content Generated by Artificial Intelligence (AI) Tools

Individual instructors may permit or even promote the use of AI tools for specific tasks in their courses. Unauthorized and/or unattributed use of such tools in a course or for an individual assignment is academic dishonesty. Depending on the use, it may be defined as plagiarism, fabrication or falsification, cheating, and/or a copyright violation. Faculty are responsible for explaining the limits of allowable AI usage in their courses. Students should review the course syllabus and consult with the course instructor about appropriate and ethical uses of AI tools within the course and discipline.

Instructor, Student, and Staff Roles, Rights, and Responsibilities

Instructors, students, and staff have a shared responsibility to maintain academic integrity, which includes being knowledgeable of SUNY Oswego’s policy and reporting incidents. This means that all members of the SUNY Oswego community need to familiarize themselves with this policy and corresponding procedures. Instructors, staff, and students have both the ability and responsibility to report academic integrity issues, whether directly involved in a course or not.

Students

To uphold the Academic Integrity Policy, students are responsible to:

• read and follow the Academic Integrity Policy and consult with the course instructor or department chair when clarification is needed;
• read the course syllabus and consult with the instructor when clarification is needed;
• report instances of academic dishonesty to their instructor and/or department chair;
• have a private dialog with their instructor when that instructor is concerned the student has not acted with integrity;
• seek advice from an academic advisor, department chair, or staff member when they have questions or concerns about Academic Integrity Policy or associated processes; and
• appeal instructor or institutional decisions, using the appropriate appeal process, when they believe this policy has not been followed (see Appealing Academic Dishonesty Decisions).

Instructors

To uphold the Academic Integrity Policy, instructors are responsible to:

• read and follow the Academic Integrity Policy and consult with the department chair or associate dean when clarification is needed;
• set standards and expectations for their individual courses that align with the Academic Integrity Policy;
• inform students of the Academic Integrity Policy and course-specific expectations related to academic integrity, including the use of AI tools;
• monitor course activities for academic dishonesty;
• discuss concerns privately with students they believe have not acted with integrity;
• consult with their department chair and/or academic associate dean as necessary to ensure the Academic Integrity Policy is followed and that assigned academic consequences are appropriate;
• report all cases of academic dishonesty using institutional procedures; and
• assign course-level academic consequences, following guidelines in this policy, for instances of academic dishonesty.

Department Chairs and Program Director/Coordinators

To uphold the Academic Integrity Policy, department chairs are responsible to:

• remind faculty and staff each term of the Academic Integrity Policy;
• lead regular conversations within the department about the Academic Integrity Policy, appropriate preventative measures, syllabi statements, and appropriate consequences;
• consult with faculty members and students as necessary to ensure the Academic Integrity Policy is followed;
• consult with faculty members about assigned academic consequences to ensure they are appropriate; and
• handle appeals in a timely manner in accordance with the Grade Appeal Policy.

Advisors

To uphold the Academic Integrity Policy, advisors are responsible to:

• mentor students through the appeal process when their counsel has been sought.

Associate Deans

To uphold the Academic Integrity Policy, academic associate deans are responsible to:

• consult with students, instructors, and department chairs as needed about potential academic dishonesty cases and the Academic Integrity Policy;
• monitor reports of academic dishonesty for severity and patterns of behavior;
• meet with students exhibiting behaviors that suggest potential violations of the integrity policy;
• refer relevant cases to the other academic associate deans to determine if penalties beyond course consequences are warranted and handle such cases in a timely manner;
• coordinate with the registrar to prevent course or university withdrawal when an academic integrity case is pending or a poor grade is expected due to dishonest behavior;
• oversee implementation of institutional consequences; and
• respond to appeals.

Consequences of Academic Dishonesty

Impacts of academic dishonesty extend beyond individual courses. Holding individuals accountable for academic integrity is important for the reputation of the institution, its graduates, its employees, and the degrees and credentials awarded. Therefore, academic integrity violations can have substantial ramifications. While reported cases are being investigated, students will not be permitted to withdraw from the college or the course in which the suspected violation(s) occurred.

Course Level Academic Consequences

Instructors are responsible for monitoring academic integrity within the confines of each individual course (i.e. not other courses and/or semesters). Instructors have the authority to make academic judgments relating to their students’ work and to make decisions in the interest of furthering their students’ education. This framework is designed to assist instructors in determining the severity of a violation of the policy and assigning appropriate academic consequences. Note that the level a violation falls into may depend on the level of a course. For example, omitting a citation in a 100 level course may only be a Level 0 violation, but doing the same in a graduate level course may be a Level 1 violation. Although instructors are not limited to the consequences noted in this framework, they should use it to guide the academic consequences implemented in their courses.

Level 0

A level 0 violation represents a minor error with a little or no academic penalty, and is usually considered a learning experience. A common example of this might include:

• editorial errors such as incomplete quotations and forgetting to properly reference material from a cited source.

These cases should still be reported, even if no penalty is applied, so that patterns of similar behavior become known.

Level 1

A level 1 violation represents a substantial violation of the policy, but is still generally an unintentional error, possibly reflecting a more serious misunderstanding of the policy and related requirements. Examples of level 1 violations might include:

• substantial but unintentional citation errors; and
• not fully following an image license (like a Creative Commons license).

This may also be used for repeated level 0 violations within the same course.

Level 2

A level 2 violation represents a major violation of the policy. Examples of level 2 violations might include:

• feigning illness to avoid an exam;
• giving aid on assessment activities without specific permission to do so, or seeking and receiving such aid;
• two students sharing research on a single topic to complete individual assignments in different courses;
• submitting work completed in one course to satisfy an assignment in another course;
• falsifying attendance (such as signing in for another student who is not present);
• the use of unauthorized notes or other means of cheating on an assessment;
• the uploading of general course learning materials (such as course slides) to external websites without explicit permission from the instructor; and
• plagiarism of, for example, one or two short excerpts, including machine-generated content, of improperly cited material.
• This may also be used for repeated level 1 violations within the same course. 

Level 3

A level 3 violation represents an egregious violation of the policy that was made intentionally, and/or involved multiple students collaborating to violate the policy. Examples of level 3 violations might include:

• major plagiarism, where the majority or entirety of a work is copied;
• fabrication, where the majority or entirety of a work is created with AI tools;
• the uploading of specific course assessment materials (such as assignments or tests, with or without answers) to external websites without explicit permission from the instructor;
• the purchasing of any materials for submission as your own work (including the purchase of exam keys);
• the sale of work for others to submit as their own (even if the sale is to students that are not part of SUNY Oswego);
• identity falsification for the purposes of completing assessments (such as having someone take an exam in one’s place or vice versa);
• stealing academically related materials (such as a copy of test key from an instructor or another student’s work for the purpose of copying it or submitting it as the student’s own work);
• working with one or more other students with the intention of violating this policy (such as multiple students meeting as a group to work on a take home exam without instructor permission to collaborate); altering/forging university documents or records; and
• repeated level 2 violations within the same course.

Institutional Consequences

The academic associate deans monitor and retain academic integrity violation reports submitted by instructors and are thus in a position to assess patterns of student behavior including multiple violations, potentially spanning multiple courses and semesters. The academic associate deans may decide institutional consequences are necessary for patterns of behavior and/or level 3 course violations.

In making decisions about institutional consequences, the academic associate dean will gather information from the relevant parties and present this information to the other academic associate deans. A collaborative decision based on a preponderance of evidence will be reached on implementation of any institutional consequences and the relevant parties will be notified in a timely manner.

Institutional consequences may include:

• Student Meeting to discuss concerning behavior followed by a note summarizing the meeting;
• Letter of Concern that may include recommendation to campus resources, direct interventions to remedy behavior, and/or to set expectations;
• XE Grade on the transcript to document that a failing course grade was due to a violation of the Academic Integrity Policy. XE grades are accompanied by an institutional consequence letter outlining a path to have the grade removed, including a timeline; and
• Integrity Dismissal from the institution due to multiple XE grades and/or a level 3 course violation. Integrity dismissals are noted on the student record. Integrity dismissals are accompanied by an institutional consequence letter outlining a path to reinstatement if reinstatement is possible, including a timeline.

Appealing Academic Integrity Decisions

Students who believe this policy has not been followed have the right to appeal. Students seeking to appeal a course grade should follow the Grade Appeal Policy (see Grade Appeal Policy). Students seeking to appeal an institutional consequence decision should follow the Institutional Consequence Appeal Policy.

Institutional Consequence Appeal

The academic associate deans are responsible for overseeing the implementation of institutional consequences for violations of the Academic Integrity Policy and responding to appeals. The purpose of the Institutional Consequence Appeal process is to ensure that the Academic Integrity Policy has been followed and that the treatment of the student has been fair and consistent with the guidelines established in this policy.

Students concerned that the Academic Integrity Policy has not been followed or that the consequences assigned have not been fair or consistent with these guidelines should submit a formal written appeal to their academic associate dean within 5 business days of the institutional consequence decision. The appeal letter should explain in what ways the policy has not been followed or has not been justly applied. The student must provide evidence to support their claim.

The academic associate dean will share the letter with the associate provost within one week. The associate provost will make a final decision. The associate provost will notify the student and associate deans in writing of their decision within 5 business days of receiving the student’s letter of appeal.

Removal of an XE grade

A student may petition the academic associate dean for removal of an “XE” grade on the transcript if:

• the student has met all conditions in the institutional consequence letter provided when the XE grade was assigned; and
• the student attests in a written statement to follow the Academic Integrity Policy moving forward.

Reinstatement after Integrity Dismissal

A student may petition the academic associate dean to be reinstated after an Integrity Dismissal if:

• the student has met all conditions in the institutional consequence letter provided when the student was dismissed; and
• the student attests in a written statement to follow the Academic Integrity Policy moving forward.

Federal Higher Education General Information Systems (HEGIS) Codes

The following graduate degree programs are offered by Oswego. The HEGIS codes are listed to allow cross references between Oswego and other institutions. HEGIS code numbers may be requested by state and federal offices when filing for loans or awards.

The graduate programs offered by each academic component are listed below. Consult the appropriate heading in this catalog for program requirements.

Federal Higher Education General Information Systems (HEGIS) Codes